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SaneBox is a web service which automatically categorizes your email based on smart filters that it creates and applies based on messages that you have sent and received. You can create your own set of labels, of course, and you can sort your email, either using Mail.app’s “Rules” feature, or using Gmail’s “filters” feature, but my preferred way of managing this is to use SaneBox. We have now arrived at my first suggestion for using Gmail in a mail application: “Use as few labels/folders as possible.” This can lead to a lot of duplication and confusion, obviously. However, if I am using Mail.app, it may see that message as 3 separate messages in 3 separate folders, and it may not necessarily sync the read or deleted state of the message. If I “delete” that message in one of the “Labels” the message is not really deleted unless I am in the “All Mail” label, in which case it will be deleted, after warning me that I will really delete the email if I continue. When I read that message through Gmail’s website, it will immediately be marked as “read” in the other labels as well. For example, I could have an email which comes to me from Federico Viticci which could end up in my “Inbox” as well as my “Important” label as well as another label called “Federico”. However, a problem can appear if you have filters in your Gmail account which apply labels to incoming messages. (You might think of this sort of like “tags” if you have used those in Finder, Evernote, or another program.)Įvery email that you have ever received to your Gmail account is stored in a folder/label called (reasonably enough) “All Mail”. The primary difference between Gmail’s labels and other email system’s folders are that Gmail allows for one email to have more than one label. Gmail “Labels” are (mostly) like folders.Įmail folders are perhaps one of the most basic parts of using email for most people, and yet already we are going to run into a way in which Gmail is different than other mail systems. However, some people may have to use Mail.app, or they may feel strongly enough about it that they want to use Mail.app and don’t want to change just because they have to use Gmail. There are instructions for setting up MailMate with Gmail here.) It has many more features and functionality than Mail.app and I consider it the top “pro” app for mail on OS X.

(I consider MailMate to be a far-superior mail app than OS X’s built-in Mail.app. The other nice thing is that you can set Mailplane to be your default mail application, so it will respond to mailto links and email addresses from other applications. then I think Mailplane is, by far, your best option.

If you need to be logged in to several Google accounts during the day for email, calendar, etc.

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If you want a separate app for email but still want to use the Gmail web interface, look at Mailplane which offers that, plus the ability to use multiple Gmail accounts. Most of Gmail’s features work best if you are using the web interface for Gmail, so I would encourage you to consider using that.

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Do you have to use Mail.app?Īsk any developer who has worked on an email app, and they will tell you that supporting Gmail is the bane of their existence, because Gmail uses its own protocol for email which is sort of like the standard email protocol (IMAP) yet very different in some important ways from standard email.Īlthough most Mac users are familiar with Mail.app, I think it is not the best way to use Gmail on the Mac. For the sake of simplicity I will refer to “” whenever I mean “the web interface for your Gmail account”. For example, to check my MacStories email, I can go to. You can log in to your Gmail account either by going to or by going to a special URL using your domain. This is commonly referred to as “Google Apps” (sometimes “Google Apps for Business” or “Google Apps for Work” or “Google Apps for Education” etc).įor the sake of clarity and brevity, I will just refer to “Gmail” for “Email which is provided by Google, regardless of whether it is provided by your school, company, organization, or or any of the other country-specific Gmail domains.” Many businesses and schools use Google’s mail service for their email, even with their own domain names.

The good news is that although Apple’s Mail.app and Gmail have had a rocky relationship in the past, Mail.app in Yosemite works pretty well with Gmail, but there are some things that you should understand before you proceed. My friend Amy is having her first experience with using Gmail, and, it, um, isn’t going as well as she’d like.

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